Accounts Payable Specialist

Position Summary

This position is responsible for supporting accounts payable payments and controls expenses by receiving, processing, verifying and reconciling accounts payable invoices as well as other accounts payable functions in support of the Cooperative’s strategic initiatives.

Essential Duties & Responsibilities

• Record payable transactions such as invoices, check requests and credit memos
• Prepare and perform check runs based on due dates, vendor groups, and invoice type
• Perform reconciliation of vendor statements to the Cooperative’s ledger
• Process cooperative credit card transactions and employee reimbursements to ensure proper coding, approval and entry to the General Ledger
• Assist with month-end close process
• Review all invoices for appropriate documentation, coding, and approval prior to payment
• Maintain all vendor information including address, payment type, and 1099 status
• Respond to internal and external customer inquiries       
• Maintain files and documentation thoroughly and accurately in accordance with Cooperative policy and accepted accounting practices
• Provide support documentation for year-end audit          
• Conduct topic specific training as needed for the Cooperative
• Support the reporting needs of the Cooperative
• Support internal initiatives of the Finance department
• Maintain the security of confidential information
• Stay abreast of advances in technology
• Demonstrate regular and prompt attendance
• Performs other related duties as necessary or assigned

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Supervisory and/or Leadership Responsibilities

None

Knowledge, Skills & Abilities

• Knowledge of using computer systems, which may include setting up and using hardware and software programs, entering data, processing information, or Microsoft Applications such as Excel
• Knowledge of principles and processes for providing customer service
• Skilled in anticipating, identifying, analyzing, and resolving conflict and problems
• Skilled in time management and managing changing priorities
• Skilled in effective verbal and written communication
• Highly self-motivated and driven for results
• Great team player prepared to help and lead others to achieve department goals

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Minimum Qualifications - (Education, Experience)

• High School Diploma or equivalent
• Bachelor’s degree in related field preferred
• Two years related work experience preferred

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• The employee may be required to stand; reach with hands and arms, stoop and kneel
• The employee may be required to sit or stand for long periods of time
• The employee may be required to lift, carry, push, pull or move up to 25 pounds
• The employee may be required to travel
• Exempt employees receive a fixed bi-weekly salary to compensate them for all hours worked during each pay period
• This position may be required to work more than 40 hours per week

This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of essential duties and responsibilities shall not be held to exclude other duties that may be assigned based on the needs of the Cooperative.