Director, Facilities, Fleet, and Logistics

Position Summary

This position is responsible for managing and providing strategic direction and leadership to the Cooperative’s Facilities, Fleet and Logistics Departments.

Essential Duties & Responsibilities

• Ensure that the implementation of Facilities, Fleet and Logistics programs are aligned with the strategic goals of the Cooperative
• Develop and deploy comprehensive facility, fleet and logistics plans          
• Provide strategic leadership and direction to the Facilities, Fleet and Logistics Departments to ensure that they cohesively work together to maximize productivity and employee engagement
• Ensure effective management of the Facilities Department and that all custodial, activities, i.e., routine maintenance, construction and grounds keeping tasks are performed in an efficient, cost-effective manner
• Ensure effective management of the Fleet department and that schedules and procedures for and ensures adherence to routine maintenance and non-routine repair of all vehicles in the companies fleet
• Ensure effective management of schedule for replacement of fleet vehicles
• Direct and oversee logistical operations for the cooperative
• Ensure timely delivery of products and materials
• Develop and implement strategic supply chain plans and processes
• Monitor, evaluate, and improve the performance of all logistics processes
• Collaborate with procurement on contract negotiations, pricing and delivery with suppliers and vendors

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• Analyze data to identify areas for improvement and cost-savings
• Collaborate with managers and supervisors on how to reduce expenses associated with facilities, fleet and logistics
• Coordinate departmental activities in conjunction with other departments and ensure that they are planned and prioritized
• Provide high-level advice to executive management regarding Facilities, Fleet and Logistics matters, manage and implement decisions
• Implement corporate and departmental policies, procedures and service standards in conjunction with other departments within the Cooperative
• Assist the management team in establishing priorities, identifying risks, and contingency planning
• Project the future needs and implement technical solutions that align with the Cooperative’s policies
• Prepare and present the status of department programs to the management team
• Lead and assist with special projects
• Investigate new technological opportunities that deliver innovative solutions or significant enhancements

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• Serve as subject matter expert in handling and resolving escalated issues as they relate to the Cooperative’s fleet, facilities and logistics matters
• Supervise the work of office, administrative or customer service employees to ensure adherence to quality standards, deadlines and proper procedures, correcting errors or problems
• Provide employees with guidance in handling difficult or complex problems and in resolving escalated complaints or disputes
• Implement corporate and departmental policies, procedures and service standards in conjunction with management
• Discuss job performance problems with employees to identify causes and issues and work to resolve problems
• Teach and instruct employees in job duties and company policies or arrange for training to be provided
• Evaluate employees' job performance and conformance to regulations and recommend appropriate personnel action
• Recruit, instruct and supervise subordinates
• Interpret and communicate work procedures and company policies to staff
• Develop and review operating procedures
• Develop and manage department budget
• Establish work priorities and activities
• Recommend promotions, transfers, hires and other disciplinary action
• Establish metrics and prepare monthly reports

Supervisory and/or Leadership Responsibilities

A full range of supervisory activities, training, evaluation, counseling and recommendation for termination. This includes, but is not limited to, effectively communicating organizational policies and other information to subordinates, ensuring that employees have a clear understanding of their responsibilities

Knowledge, Skills & Abilities

• Knowledge of business and management principles including strategic planning, resource allocation, leadership techniques and budgeting
• Knowledge of using computer systems, which may include setting up and using hardware and software programs, entering data or processing information
• Knowledge of principles and processes for providing customer service
• Knowledge of fiscal and budgetary processes
• Skilled in time management
• Skilled in prioritizing and managing changing priorities
• Skilled in preparing and conducting presentations
• Skilled in handling conflict
• Skilled in data analysis and problem solving
• Skilled in monitoring and managing performance

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• Skilled in establishing and communicating performance expectations and metrics
• Skilled in planning and organizing
• Skilled in identifying, analyzing and resolving problems
• Ability to interpret policies and guidelines
• Ability to write articles, briefing materials and policies
• Ability to lead and train others
• Ability to communicate effectively verbally and in writing
• Ability to listen and understand information verbally and in writing

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Minimum Qualifications - (Education, Experience)

• Bachelor’s Degree in Supply Chain Management, Logistics, or related field
• Directly related experience may substitute for education
• Ten years of directly related job experience
• Five years of directly related experience in logistics, supply chain management, facilities, and/or fleet management
• Five years leadership experience
• Valid Driver’s License

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• The employee may be required to stand; reach with hands and arms, stoop and kneel
• The employee may be required to sit or stand for long periods of time
• The employee may be required to lift, carry, push, pull or move up to 25 pounds
• The employee may be required to travel
• Exempt employees receive a fixed bi-weekly salary to compensate them for all hours worked during each pay period
• This position may be required to work more than 40 hours per week

This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of essential duties and responsibilities shall not be held to exclude other duties that may be assigned based on the needs of the Cooperative.