Payroll Specialist, Senior

Position Summary

This position is responsible for preparing and processing payroll.

Essential Duties & Responsibilities

• Enter, maintain, and/or process employee information into the payroll system; information may include but not limited to employees’ hourly rates, salaries, overtime, bonuses, or other compensation, time worked, paid leave and holidays, deductions and withholding
• Ensure proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions
• Issue or reissue direct deposits due to payroll errors or final discharge
• Record and process federal and state payroll tax deposits
• Calculate and prepare general ledger entries
• Reconcile billing report with payroll deductions and process payment for the amount(s) withheld
• Adhere to all mandatory payroll deadlines
• Advise payroll staff on payroll processes and in resolving payroll issues
• Coordinate and oversee electronic transfer of funds
• Receive all garnishments for child support, IRS, and other court levies and disseminate appropriate information to employees, agencies, and Cooperative
• Respond to requests for employment verification
• Research and analyze payroll information
• File tax reports and payments
• Prepare accounting documents

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• Verify data and journal entries
• Research and prepare reports
• Answer payroll questions
• Reconcile department reports and statements for accuracy
• Maintain the security of confidential information
• Stay abreast of advances in technology
• Demonstrate regular and prompt attendance
• Performs other related duties as necessary or assigned

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Supervisory and/or Leadership Responsibilities

None

Knowledge, Skills & Abilities

• Knowledge of using computer systems, which may include setting up and using hardware and software programs, entering data or processing information
• Knowledge of principles and processes for providing customer service
• Knowledge of payroll procedures and practices
• Skilled in time management and attention to detail
• Skilled in prioritizing and managing changing priorities
• Ability to communicate effectively verbally and in writing
• Ability to listen and understand information verbally and in writing
• Ability to anticipate, identify, analyze and resolve conflict and problems

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Minimum Qualifications - (Education, Experience)

• High School Diploma or equivalent
• Five years of directly related experience in accounting or bookkeeping and Microsoft Excel with at least two years of payroll-specific experience
• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) preferred

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• The employee may be required to stand; reach with hands and arms, stoop and kneel
• The employee may be required to sit or stand for long periods of time
• The employee may be required to lift, carry, push, pull or move up to 25 pounds
• The employee may be required to travel
• Exempt employees receive a fixed bi-weekly salary to compensate them for all hours worked during each pay period
• This position may be required to work more than 40 hours per week

This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of essential duties and responsibilities shall not be held to exclude other duties that may be assigned based on the needs of the Cooperative.