Transmission Maintenance Asset Administrator

Position Summary

This position is responsible for supporting asset maintenance records, processes and procedures to ensure PEC’s Substation & Transmission Maintenance compliance with applicable laws, regulations, and standards. The position requires a strong understanding of regulatory standards and the ability to manage compliance records, data, and documentation effectively.

Essential Duties & Responsibilities

• Responsible for the daily management and administration of compliance records for Substation and Transmission Maintenance processes and documentation to support regulatory compliance programs including North American Electric Reliability Corporation (NERC), Federal Energy Regulatory Commission (FERC), Electric Reliability Council of Texas (ERCOT), and Texas Reliability Entity (TRE)
• Oversee documentation of test reports
• Maintains compliance documentation and compliance procedures, auditing records, training records, and NERC/TRE/ERCOT/FERC compliance records/submissions, and reviews all compliance evidence
• Document process(es) of asset maintenance consistent with NERC standards
• Assist in the development and implementation of internal compliance policies, procedures, plans, or other material required for compliance standards
• Supervise and improve asset maintenance system (Cascade)
• Maintain accurate and auditable records of substation and transmission equipment, maintenance activities, and compliance documentation; to include databases and spreadsheets
• Conduct internal reviews, self-assessments, and gap analyses to identify and mitigate compliance risks
• Maintain and update department’s Protection System Maintenance Program (PSMP)
• Remain current on all compliance topics and relays information to other departments
• Conduct periodic and internal reviews, audits, and spot checks to monitor compliance with specific NERC/TRE Reliability Standards

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• Prepare for and participate in compliance audits and facilitate audit processes to include collecting documentation and tracking corrective actions
• Develop and implement training programs to educate personnel on compliance requirements
• Communicate compliance information to staff, management, and compliance team, including scheduling, correspondence, and data entry
• Collaborate and communicate with system operations, transmission planning, engineering, and other departments to gather evidence and facilitate compliance with applicable regulations and policies in accordance with ERCOT and NERC standards
• Manage substation Spill, Prevention, Control, and Countermeasure (SPCC) plans
• Respond to internal inquiries requesting supporting documentation or inspections and audits
• Prepare and compile compliance reports, tracking key metrics and indicators
• Maintain the security of confidential information
• Stay abreast of advances in technology
• Demonstrate regular and prompt attendance
• Performs other related duties as necessary or assigned

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Supervisory and/or Leadership Responsibilities

None

Knowledge, Skills & Abilities

• Knowledge of computer software such as Word, Excel, and Adobe
• Knowledge of Substation and Transmission operations
• Knowledge of relevant regulatory regulations, standards, and policies set by NERC, FERC, TRE, and ERCOT
• Knowledge of Substation Equipment and Substation One-line Diagrams
• Skilled in ability to analyze data, identify trends, and assess compliance issues
• Skilled in establishing and communicating performance expectations and metrics
• Skilled in prioritizing and managing changing priorities
• Ability to understand database design and application development
• Ability to perform systems testing of specification requirements
• Ability to understand and use standard application development design, report and project management tools
• Ability to perform objective analyses and re-engineering of business processes to maximize quality service and cost-effectiveness
• Ability to communicate effectively verbally and in writing
• Ability to listen and understand information verbally and in writing

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Minimum Qualifications - (Education, Experience)

• Bachelor’s Degree in a related field
• Two years of related legal, regulatory, or compliance experience, including administrative research that includes compiling and evaluating facts
• Electric utility transmission and substation experience preferred
• Directly related experience may substitute for education
• Valid Texas Driver’s License and Motor Vehicle Report that comply with PEC policy (for Non-CDL)

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• The employee may be required to stand; reachwith hands and arms, stoopand kneel
• The employee may be required to sit or stand for long periodsof time
• The employee may be required to lift, carry,push, pull or move up to 25 pounds
• The employee may be required to travel
• Work involves frequent finger/hand manipulation in using a keyboard and mouse
• Work involves standing and/or walking in performing site assessments less than 20% of the time
• This position is in an office environment and intermittently in the field
• This position may be required to work more than 40 hours per week

This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of essential duties and responsibilities shall not be held to exclude other duties that may be assigned based on the needs of the Cooperative.